Client

VTB Bank
Number of employees: 2100
Web-site: https://vtb.ua/ru/

About Client

VTB Bank (Ukraine) is a stable universal bank that is among the country’s largest banking institutions according to the classification by the National Bank of Ukraine. The bank specialises in all-inclusive servicing of large corporate clients, small and medium-sized businesses, as well as services for private clients.

Tasks

Dynamic expansion of the bank’s chain, growing document turnover and complication of intra-bank business processes necessitated introduction of an Enterprise Content Management System (ECM).

Problems

ECM deployment was intended to speed up and simplify preparation, approval and storage of documents both within individual departments and between them; increase transparency of document circulation; and strengthen control over document execution.

SI BIS proposed a comprehensive ECM software and hardware solution based on an enterprise email client. For this project, IBM hardware and software were chosen.

Criteria

SI BIS proposed a comprehensive ECM software and hardware solution based on an enterprise email client. For this project, IBM hardware and software were chosen.

The solution suggested involved the deployment of the following subsystems:

• Enterprise Email Client (EEC)
• Enterprise Content Management (ECM)
• Backup System
• Data Storage Network (SAN)

Solutions

Base infrustructure

Products

IBM Lotus Domino/Notes

CompanyMedia on the Lotus Domino/Notes system.

Results

Deployment of an integrated CompanyMedia ECM software and hardware system based on Lotus Domino/Notes enterprise email client enabled the bank to automate document registration, improve discipline control, and speed up document search.

Features

Implementation of the integrated system began with a pilot project to demonstrate all the advantages of the software. At the first stage of the pilot project, IBM Lotus Domino/Notes email client was deployed at the bank’s head office in Kyiv and in one of the regional offices. The system core consisted of seven mail servers (6 at the central office and 1 at the regional location). The pilot project also involved training of system users, demonstration of Lotus Notes client functionality and all the collaboration advantages of Lotus environment.

After the pilot project was completed, the bank’s management decided to deploy Lotus Domino/Notes corporate email client across the entire bank structure.

The next stage of the comprehensive project of SI BIS and VTB Bank involved the deployment of CompanyMedia ECM over the deployed Lotus Domino/Notes system.

The integrated system was built on IBM hardware. The central node running IBM Lotus Domino/Notes consisted of clustered pairs of IBM x3660 servers, IBM DS4800 storage systems, and IBM Total Storage SAN32B optical routers. IBM TS3310 Tape Library Express was used for data backup, storage and archiving.